Privacy Policy

Who processes the data

• The controller is the publisher of Central Asian Scientific Journal: Sole Proprietor «DOC» (Republic of Kazakhstan). Contact for data questions: info@cajournal.kz.
• Data is processed in accordance with the Law of the Republic of Kazakhstan “On Personal Data and Its Protection”.

What data we receive

• Article submissions and conference applications: name, email, phone (WhatsApp), institution, city, role, the article file and the answer to “How did you hear about us”.
• Published articles and papers: authors’ names, affiliations, ORCID, title, abstract, keywords and full text. This data is published openly, which is the purpose of scholarly publication.
• Reviews: name, email (optional) and the review text.
• Website visits: anonymised statistics (a hash of the IP address, device type, language and referring site). The website uses no third-party analytics (no Google Analytics or Yandex Metrica).
• Cookies: site language, referral source and the admin login session. No advertising cookies.

Data from Threads, Instagram and Facebook

• The journal publishes posts on its own accounts (@cajournal.kz) through Meta’s official API. For this, access tokens for the journal’s accounts are stored on the website.
• The journal searches Threads for public posts in which people ask where to publish a research paper (Threads API keyword search). For each post found we store the post ID, text, username, permalink and timestamp. Only the journal’s editor sees this data, in a private admin panel, to read the question and decide whether to reply. Replies are written and sent by a person, manually, and no more than once per author in 30 days.
• Threads data is not sold, not shared with third parties and not used for advertising or profiling. Posts the journal did not reply to are deleted after 30 days; posts it replied to are deleted after 12 months.

Why we use the data

• to review, peer-review and publish an article or paper;
• to contact the author: editorial decision, payment details, acceptance letter, certificates, issue release (email and WhatsApp);
• to register a DOI and index the article in scholarly databases;
• to answer questions on social networks;
• to protect the website forms from spam.

Who receives the data

• Reviewers: the article text for peer review.
• Zenodo (CERN): metadata and PDFs of published articles to register DOIs; eLIBRARY.ru and Google Scholar: published articles.
• Yandex mail service: to send emails to authors.
• An artificial intelligence service (Anthropic or OpenAI): the text of an accepted article, only if it lacks a UDC code, abstract or keywords that need to be prepared.
• Meta Platforms (Threads, Instagram, Facebook): texts of the journal’s posts and replies.
• Cloudflare Turnstile: checking that a form is sent by a person (if this protection is enabled).
• We do not sell data or share it for advertising.

How long data is kept

• Applications, article files and correspondence: as long as needed for publication and editorial records, or until you ask us to delete them.
• Published articles: permanently in the journal archive.
• Threads data: see above (30 days / 12 months).

Your rights

You may ask what data we hold about you, correct it, withdraw consent and request deletion by writing to info@cajournal.kz. We will act on the request within the time limits set by the law of the Republic of Kazakhstan.

How to delete your data

1. Email info@cajournal.kz with the subject “Data deletion”. Include the email or phone number you used and/or your Threads username (@username).
2. We will delete your data from the website database (applications, files, reviews, found Threads posts and our replies stored in our database) and confirm the deletion by email.
3. A published article remains part of the scholarly record; it can be retracted under publication ethics rules. Records in external databases (Zenodo, eLIBRARY, Google Scholar) are removed under those services’ rules, and we will help you send the request.
4. You can hide or delete the journal’s reply in the Threads app yourself; on request we will delete it on our side too.

info@cajournal.kz